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AP · Vendor Statements
Module: Accounting Pro
Where to open in admin
- Log in to Admin.
- Open sidebar menu Accounting Pro.
- Click AP · Vendor Statements.
- Direct route (for admins):
admin/accounting_pro/accounting_pro_vendor_statements
What this screen is for
Manage supplier balances and payments.
How to use — step by step
- Review open payables and due dates.
- Match to purchase bills or GRNs if integrated.
- Create payment voucher for settlement.
- Run vendor statement for reconciliation.
Common buttons & actions
- Pay bill
- Vendor statement
- Aging export
Required permissions
Staff need the accounting_pro_payables feature with: view, make_payment, send_statement, create.
Assign under Setup → Staff → Roles → Permissions. After changing roles, ask the user to log out and log in again.
Before you start
- Make sure your role can view this screen (and create/edit if you will change data).
- Complete module Settings and any required master data first.
- If this screen depends on other CRM data (customers, items, invoices, staff), create those records first.
What good looks like
After you finish on AP · Vendor Statements, you should see the record in the list with the expected status, and any linked stock/finance/message impact should match what you entered. If something looks wrong, open the record again and check required fields, then retry.
Tips & best practices
- Use clear codes/names so teammates can search later.
- Prefer filters (status, date, warehouse, assignee) before exporting large lists.
- Do not delete posted/historical records unless your process allows it — use cancel, reverse, or adjust instead.
- When stuck, compare a working sample record field-by-field with the one that fails.
Troubleshooting this screen
- Blank page / access denied — permission missing or session expired; re-login and check Roles.
- Cannot save — required field empty, invalid date, or master record not selected.
- Numbers look wrong — wrong warehouse/period filter, or related document not posted yet.
- Button missing — your role lacks create/edit/approve/export for this feature.