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Manufacturing Management — Validation Documents (IQ/OQ/PQ) (how to use)

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Validation Documents (IQ/OQ/PQ)

Module: Manufacturing Management

Where to open in admin

  1. Log in to Admin.
  2. Open sidebar menu Manufacturing Management.
  3. Click Validation Documents (IQ/OQ/PQ).
  4. Direct route (for admins): admin/manufacturing/manufacturing_validation_documents

What this screen is for

Manufacturing and inventory costing integration with GL.

How to use — step by step

  1. Ensure Manufacturing / Inventory modules are active.
  2. Map WIP, FG, and variance accounts in settings.
  3. Post production receipts and material issues from manufacturing.
  4. Run costing/WIP reports and reconcile to work orders.

Common buttons & actions

  • Post WIP
  • Run costing report
  • Reconcile WO

Required permissions

Staff need the manufacturing_quality feature with: view, create, edit, delete, approve.

Assign under Setup → Staff → Roles → Permissions. After changing roles, ask the user to log out and log in again.

Field tips from module language strings

  • Return unused issued quantity back to inventory. Stock is restored via Inventory Management.
  • Scan or enter a work order number, ID, or OP:123 for an operation.
  • Each line must match a CRM item that is registered as a finished/semi-finished manufacturing product with an active BOM. Invoice line description must match the item name (or product code).
  • Overall Equipment Effectiveness = Availability × Performance × Quality. Based on workstation downtime, operation timers, and production receipts.
  • Enable REST API and authenticate with Authorization: Bearer or X-API-Key header. Base URL: /manufacturing/api/
  • Signing secret — verify X-Manufacturing-Signature header (HMAC SHA256).
  • 0 = use global default from settings.
  • Send header: X-BI-Token: your-token
  • Enter a batch number to list all customers and shipments that received product from this lot.
  • One serial per line (or comma-separated)
  • Visual timeline of scheduled operations by workstation
  • Create a rework work order for failed quantity
  • Record scrap and deduct from inventory
  • POST JSON readings to this endpoint with X-IoT-Secret header
  • Forecast demand from invoice sales history using moving average
  • Use token-authenticated CSV/JSON endpoints for external BI tools
  • When checked, toggles batch release, FEFO, QC templates, and related options for the selected profile.
  • Trace finished-good serials to component serials and parent assemblies (assembly & automotive).
  • Optional: one line per finished serial — PARENT|CHILD1,CHILD2 (links at receipt)
  • Maintain allergen master data and assign contains / may contain flags to inventory items.
  • Choose a Perfex inventory item, then set allergen presence for that item.
  • Inventory items are not available — enter the Perfex item ID manually.
  • Select Contains, May Contain, or None for each allergen. Declaration rolls up from BOM ingredients.
  • Derived from allergen assignments on raw material items in this BOM.
  • Track fabric rolls with shade, GSM, width, and remaining length for cutting and dyeing.

Before you start

  • Make sure your role can view this screen (and create/edit if you will change data).
  • Complete module Settings and any required master data first.
  • If this screen depends on other CRM data (customers, items, invoices, staff), create those records first.

What good looks like

After you finish on Validation Documents (IQ/OQ/PQ), you should see the record in the list with the expected status, and any linked stock/finance/message impact should match what you entered. If something looks wrong, open the record again and check required fields, then retry.

Tips & best practices

  • Use clear codes/names so teammates can search later.
  • Prefer filters (status, date, warehouse, assignee) before exporting large lists.
  • Do not delete posted/historical records unless your process allows it — use cancel, reverse, or adjust instead.
  • When stuck, compare a working sample record field-by-field with the one that fails.

Troubleshooting this screen

  • Blank page / access denied — permission missing or session expired; re-login and check Roles.
  • Cannot save — required field empty, invalid date, or master record not selected.
  • Numbers look wrong — wrong warehouse/period filter, or related document not posted yet.
  • Button missing — your role lacks create/edit/approve/export for this feature.

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